RSM Luxembourg is a member of the RSM International network represented in 120+ countries, the world's 6th largest network of audit, tax and consulting firms.
With a team of around 130 employees, RSM in Luxembourg is a strong medium-sized organization with a sound human touch and solid values
RSM Financial Services Luxembourg is a CSSF regulated Professional of the Financial Sector (PSF), specializing in providing top-tier central administration and transfer agency services to Luxembourg Alternative Investment Funds. With a strong focus on Private Equity and Real Estate funds, we partner closely with General Partners to streamline the management and operations of their Luxembourg-based funds. Our team is dedicated to supporting our clients by ensuring smooth, compliant, and efficient fund administration, allowing them to focus on growing their portfolios and achieving their investment goals.
Joining RSM means becoming part of a trusted and reputable organization at the forefront of alternative fund administration in Luxembourg.
RSM Financial Services Luxembourg is currently looking for a dynamic person with the following profile:
Fund Administration – Administrative Assistant
We are looking for a proactive, autonomous, and dynamic administrative assistant to join our fund administration team. You will be at the heart of our operations, ensuring seamless management of key tasks that directly impact the efficiency and success of our client portfolios. In this role, you will be entrusted with responsibilities that require strong organizational skills, a keen eye for detail, and the ability to work independently. Your work will be crucial in ensuring smooth processes and regulatory compliance while supporting our clients’ needs.
Key Responsibilities:
Payment & Banking Operations
- Oversee client bank account management, from opening accounts to filling out bank powers and access forms.
- Handle payment instructions on behalf of clients, ensuring all payments are processed efficiently and accurately.
- Proactively assist in the billing process, following up on pending payments, sending reminders to clients, and maintaining proper documentation of invoices.
Client & Team Support
- Proactively reply to client inquiries, providing solutions and assistance with a high degree of autonomy.
- Ensure smooth communication between clients and internal teams, facilitating effective information flow and collaboration.
- Support the team in the daily operations of the funds, ensuring everything runs smoothly.
- Maintain up-to-date records for both internal use and client reporting, ensuring that our data remains accurate and accessible.
- Assist with various administrative tasks related to client portfolios.
- Take charge of organizing both internal and external meetings, helping to streamline communication across stakeholders.
Your Profile:
- A strong sense of autonomy and the ability take initiative in solving problems and managing tasks independently.
- A dynamic and proactive approach, with the ability to handle multiple priorities and work in a fast-paced environment.
- Exceptional organizational skills, attention to detail, and the capacity to manage confidential information.
- Strong communication skills to collaborate effectively with clients, investors, and team members.
- The ability to work well with colleagues and contribute positively to a team environment, while also managing individual responsibilities.
- Previous experience in fund administration, financial services, or a similar environment is highly desirable.
- You speak fluently French and English.
- You are familiar with Word, Excel etc.
- Familiarity with Luxembourg regulations is a plus.
Why join us?
By joining our team, you will be part of a company that values your contribution and offers you the autonomy to make a real impact. We provide opportunities for growth and development in an environment where your role plays an essential part in our success. You will work with a collaborative team that supports your professional journey while empowering you to take charge of key responsibilities.
Diversity and inclusion at RSM Luxembourg
We are committed to creating a diverse and inclusive work environment, where talented people inspire the organization with their diversity of thought, background and experience, in order to strengthen our identity and support our growth. To achieve this, we have actively integrated diversity and inclusion into our business strategy, and sealed it with signing of the Luxembourg IMS Diversity Charter in May 2023
At the final stages of the recruitment process, the successful candidate will be asked to provide supporting documentation such as, i.a., copies of diplomas or proof of previous jobs, and a standard criminal record check will also be requested.
All applications will be treated in the utmost confidentiality.
