Executive Management Assistant

Located in the heart of Luxembourg city, the Luxembourg Stock Exchange (LuxSE) is home to over 53,000 international securities and gathers diverse and committed teams covering listing, trading, information services and of course, the Luxembourg Green Exchange (LGX) - the world’s leading platform dedicated to sustainable finance.

By joining LuxSE, you will become part of an independent stock exchange that has shaped international capital markets over the past 60 years and pioneered the rise of sustainable finance.

The Luxembourg Stock Exchange is looking for an:

Executive Management Assistant

Permanent contract (F/M)

As an Executive Management Assistant, you will join the Secretariat General and act as point of contact with people from both inside and outside the organisation.

Tasks/missions

• Assist the executive management to make the best use of their time by dealing with secretarial and administrative tasks

• Liaise with partners, clients, visitors and staff at all levels of seniority

• Maintain the agenda and make appointments for members of the executive management

• Manage and coordinate internal and external meetings, including follow-up administrative actions

• Organise all aspects around meetings of the various governing bodies of the organisation including, but not limited to, the meetings of the shareholders, the board of directors (including its sub-committees) and the executive committee

• Support the secretary general and/or general counsel in its tasks

• Contribute to the relationship management with shareholders and board members

• Receive, prioritise, handle and forward incoming communication to the right person within the organisation

• Provide assistance in the production and drafting of corporate and administrative documentation

• Handling of due diligence requests from partners, suppliers and clients

• Arrange travel, visas and accommodation for members of the organisation

Profile

• High School degree, PA diploma or certification

• 5+ years’ experience as an executive management assistant

• Proficiency in the use of Microsoft 365 and AI tools

• Professional appearance with the ability to quickly establish personal credibility and build trust-based relationships

• Discretion, integrity and confidentiality are essential

• Flexibility, independence and proactivity, with the ability to take initiatives

• Attention to detail, along with strong problem-solving and organisational skills

• Outstanding written and oral communication skills in English and French, German and Luxembourgish are considered as an asset

Application

Luxembourg Stock Exchange is an employer for whom diversity and inclusion are important. We therefore encourage you to apply, regardless of your gender, ethnicity, sexual orientation, age, religion or disability. At a later stage of the recruitment process, we may ask for a recent copy of your criminal record (N°3).

LuxSE does not accept unsolicited resumes, CVs, or profile summaries from agencies. In case of an unsolicited proposal, this shall not be considered as (i) "ownership" of the candidate and/or (ii) introduction of the candidate by such agency unless the agency has received prior authorization from our Legal and/or HR departments.